Suppliers

Suppliers are the companies you buy stock from. A supplier record carries the contact details, the currency you trade in, and the tax treatment that applies to their invoices.

Adding a supplier

Go to Purchasing → Suppliers → Add supplier and fill in name, contact details, address and notes.

The two fields worth thinking about:

• Currency - the currency you buy in. Purchase orders default to it, and receipts convert to the warehouse currency. See Multi-currency purchasing.
• Default tax rate - applied to every purchase order line for this supplier, overriding the item's own tax rate. Set it to 0% for suppliers outside the EU and every line will be rated correctly without touching a single item. Changing the supplier on an existing PO re-rates all of its lines.

Supplier detail

A supplier opens on three tabs:

• Overview - contact details and recent activity at a glance
• Purchase orders - the full order history with this supplier
• Details - the editable record

Linking items to suppliers

An item can list several suppliers, each with its own supplier SKU, price, currency and lead days, and one marked preferred. Set this on the item's Suppliers section. It does three things:

• puts the item into replenishment suggestions grouped under that supplier
• lets the receiving scanner match the supplier's SKU as well as yours
• feeds the lead time into the reorder point calculation

Emailing a purchase order

A purchase order can be sent to the supplier as a PDF straight from its header. The document uses your purchase order print template and goes out through the email provider configured under Settings → Notifications.