Receipts

A goods receipt (inleverans) is the moment stock actually enters your warehouse. Creating or sending a purchase order changes nothing about stock; completing a receipt does.

Requires the receiving:receive permission.

Getting to the receiving screen

Receipts are not in the sidebar. You reach them:

• from the purchase order, via Receive items in the header - this is the normal route
• from the inline receive shortcut on a Sent or Partially received row in the purchase order list
• from the command palette (⌘K), or by going to Purchasing → Receipts directly

The Receive items button only appears while the PO is Sent or Partially received. If you are looking at a draft, mark it as sent first.

Receiving

1. Open the PO and click Receive items.
2. The screen lists only the lines that still have quantity outstanding.
3. Quantities start at the remaining amount (ordered minus already received) if the warehouse has Pre-fill received quantity switched on, and at 0 otherwise. Set that under Warehouses.
4. Scan or search. The box matches on SKU, item name, supplier SKU, or any of the item's barcodes. A hit adds one to that line and flashes the row. Quantities are clamped to what is outstanding, so you cannot over-receive by scanning - once a line is full you get … is already at max (N). An unrecognised code raises an error rather than silently doing nothing.
5. Add notes if the delivery needs a comment, for example a damaged outer carton.
6. Decide whether to tick Print labels after receiving. It defaults to the warehouse setting.
7. Click Complete receipt. The button stays disabled until at least one line has a quantity.

If you ticked the label option, the label sheet opens in a new tab for exactly the quantities you just received. See Labels.

What completing a receipt does

• Stock increases by the received quantities, in the receiving warehouse.
• A new batch is created at the receipt's unit cost. Stock is valued FIFO per batch, so this cost stays attached to these specific units until they are consumed.
• Stock movements of type inbound are recorded, referencing the receipt.
• The purchase order status moves to Partially received or Received.
• Waiting orders are allocated the new stock automatically, oldest first.
• If the warehouse has Update supplier price on receiving switched on, the supplier's price for the item is updated to what you actually paid.

Partial receipts

Receive whatever turned up. The PO stays Partially received and keeps its outstanding quantities, and you create further receipts as the rest arrives. Every receipt is listed on the PO's Receipts section, and each has its own detail page showing what came in and at what cost.

Costs

The unit cost on the receipt is what the stock is valued at. If freight, customs or handling should be part of that value, add a landed cost sheet rather than inflating the unit cost by hand - it allocates the extra cost across lines and keeps the arithmetic auditable.

If a cost was simply mistyped, correct it from Transactions.

Statuses